Hummingbird and Omtool Announce AccuRoute Integration with LegalKEY Records Management; Hummingbird Announces Client Wins

May 06, 2005

Hummingbird Ltd., a provider of integrated enterprise content management (ECM) solutions, and Omtool, Ltd., a provider of electronic business document exchange systems and software, have announced the completed integration of Omtool AccuRoute to LegalKEY Records Management. The integrated offering enables customers to scan and import hardcopy documents into the LegalKEY Records Management system, ensuring attorneys and legal workgroups can deliver and control paper documents in electronic form. Users will have the capability to archive, track, secure, digitally sign, and print these documents from the end-user desktop using either the AccuRoute client or the LegalKEY Attorney Desktop Web-based interface.

Omtool AccuRoute enables businesses to incorporate electronic and paper documents into an integrated communications system. Leveraging the integration between LegalKEY and AccuRoute, users can scan paper documents using devices such as a digital copier or multi-function peripherals (MFPs) and import them as file attachments to records in the LegalKEY database in much the same way that electronic documents can be attached to LegalKEY records. This enables users to access and manage all business documents electronic and paper-based in the LegalKEY system.

LegalKEY Records Management, a core component of LegalKEY Practice Support Solutions, is designed to provide law firms with a single interface for the management of all electronic and physical information related to a client/matter file, regardless of source of origin or media type. It is designed to help law firms minimize risk and to accommodate multi-tiered retention and destruction policies and risk management protocols. Records professionals can perform full-text indexing on electronic documents, emails and attachments, and document images to provide for precise searches.

LegalKEY Practice Support Solutions were developed to improve the way that information flows and is used in law firms. The solutions are designed to complement a law firm's existing technologies and business practices, thereby enabling the firm to bill faster, mitigate risks, streamline processes, improve efficiency, and become more organized. The LegalKEY product suite includes Records Management, Conflicts Management, New Business Intake, and Critical Dates Management all integrated to enable consistent creation, use, and maintenance of client/matter information. Additionally, the LegalKEY suite integrates with email, imaging, time and billing, case management, and document management systems including Hummingbird Enterprise DM.

Hummingbird has also announced that global law firm Squire, Sanders & Dempsey L.L.P. has selected Hummingbird Enterprise for Legal to provide the firm's lawyers and legal staff with a content and knowledge management platform for matter lifecycle management. The Hummingbird matter-centric solution is expected to enable the firm to leverage its intellectual assets and collective expertise by offering legal teams a way to store, manage, and share content and information amongst practice areas and with clients. A Hummingbird customer already, the firm will upgrade from the two-tier client/server DOCS Open environment to the multi-tiered architecture of Hummingbird Enterprise, offering its staff new functionality for advanced document management, email management, collaboration, and knowledge discovery. Squire Sanders plans to replace its existing records management system with LegalKEY Records Management, the RM component of LegalKEY Practice Support. LegalKEY Conflicts Management and New Business Intake will also be implemented at the firm in an effort to further streamline business processes, improve cash flow, reduce the risk of accepting conflicting business, and speed up the new business intake approval process.

Finally, Hummingbird has announced that the Australian State of Queensland has selected Hummingbird Enterprise to support its whole-of-government Electronic Document and Records Management System (eDRMS) across Queensland State Government operations. The eDRMS system will facilitate state government agency compliance with regulatory requirements for records management. In July 2003, the Queensland State Government adopted a shared services business model, which aligned all government agencies into clusters to create five Shared Service Providers (SSPs). The eDRMS is a key element of the State's Shared Service Initiative. The initiative provides common information management solutions for government departments and centralized support functions, including finance, human resources, technology, and property and facilities management. The eDRMS will also be made available to Statutory Authorities and Government Owned Corporations (GOCs). Hummingbird, and strategic business partner LogicaCMG, will leverage their knowledge and expertise in government deployments for compliant document and records management technologies, to implement the eDRMS system.