Adobe Systems Incorporated has announced new enterprise document control software that is designed to enable organizations and governments to apply persistent confidentiality, privacy, and accountability to electronic documents inside and outside the firewall. With Adobe Policy Server, enterprises can build document services to manage document policies with capabilities for controlling authentication, auditing, expiration, and revocation.
This document services technology is the latest addition to Adobe's Intelligent Document Platform for generating, collaborating, processing, and securing intelligent documents in the enterprise. Adobe Policy Server is designed to provide enterprise document control that enables organizations to protect intellectual property, help comply with regulations to better protect individual and corporate information, and reduce communication costs by diminishing the need to send sensitive information on paper via physical delivery. Additionally, the software is designed to integrate with existing enterprise IT investments in document and user management.
Adobe Policy Server gives document authors and IT administrators the power to dynamically control who can view a PDF document, and determine whether the recipient can modify, copy, print, or forward the document. Moreover, these permissions can be changed after the document has been distributed. Adobe Policy Server provides assurances that only intended recipients can open a protected document inside and outside the firewall. Documents can be made to expire on a specific date, or if need be revoked immediately, regardless of how many copies were distributed. Because Adobe Policy Server enforces usage policies, documents do not need to be redistributed if a policy is changed.
The Adobe Policy Server will be piloted during summer 2004 and available by the end of the year through Adobe's desktop and server product line for automating document processes in organizations and governments worldwide. Pricing will be announced with availability in late 2004.