Universal Content Management Receives DoD 5015.2 Certification; Stellent Announces Integrated Email Records Management

Feb 18, 2004

Stellent, Inc., a provider of content management solutions, has received U.S. DoD 5015.2 certification for its Stellent Records Management solution and has announced expanded email records management functionality within the Stellent Universal Content Management architecture.

This certification verifies that Stellent's product complies with the DoD 5015.2 standard, which defines the basic requirements that must be met by records management application products acquired by the Department of Defense and its components based on operational, legislative, and legal needs. Stellent Records Management was certified on both the Sun Microsystems and Microsoft Windows operating platforms, and is designed to enable users to perform all records management activities via a Web browser, including submitting records into the system. Users also can submit records into the system from other common office applications, such as Microsoft Office, using Stellent's WebDAV interface. This approach simplifies the contribution and record classification processes for non-technical business users. Stellent Records Management is available as part of the Stellent Universal Content Management system.

As part of the DoD 5015.2 certification process, Stellent significantly expanded the functionality of its records management solution to meet the standard's requirements. Stellent Records Management now includes the following features and functionality: Electronic Records Management--provides users the ability to manage records in various formats, including electronic documents in any file type, audio/video files, and scanned documents. Email Records Management--allows users to manage emails and email attachments as records. Physical Records Management--enables users to manage physical records, such as paper-based documents or records stored in other media such as CDs, DVDs, tapes, and other records management systems. File Plan Management--allows users to create and manage a sophisticated filing hierarchy to manage records. Disposition Processing--offers users the ability to retain and dispose of records using complex business requirements. Complex Security--allows for multiple layers of security, including role-based security, access control lists, and custom security based on specific user attributes. Compound Records Management--enables records to be "linked" to facilitate compound records management. Metadata Management--provides users the ability to create and manage metadata elements to facilitate efficient records management. Metadata fields also can be used to enforce additional security rules related to accessing records.

Stellent's expanded email records management functionality is offered as a part of Stellent's Universal Content Management architecture. Because of Stellent's integrated approach to enterprise content, email managed in the Universal Content Management environment can automatically take advantage of the functionality available in Stellent Records Management. Users can now: submit email and email attachments into Stellent's Universal Content Management system through a drag-and-drop interface in Microsoft Outlook; submit email and email attachments into Stellent's Universal Content Management system through its integrated SMTP server; index email attachments and make them searchable, as well as present them in Web formats such as PDF or HTML; attach native or converted content stored in the Stellent system to emails created in standard email applications; automatically tag email and attachments for records management; and track Microsoft Outlook email contributions and all related activities.

Stellent Universal Content Management provides a single product architecture offering Web content management, document management, collaboration, records management, and digital asset management functionalities. The system is designed to enable organizations of all sizes to implement Web-based line-of-business initiatives, such as employee portals and partner extranets, as well as enterprise-wide initiatives that standardize content management for use by multiple sites and applications throughout an organization.