Document Retention Policies Failing at the Desktop, According to Study

Oct 06, 2006

NextPage has announced the immediate availability of a study detailing research into the deployment and enforcement of document retention and deletion policies. According to the study, jointly created with CXO Media, enterprises in diverse industries are experiencing a large gap between theory and practice when it comes to document retention and disposal.

The research study, based on the responses of 108 IT professionals, indicates that only 62% of the companies surveyed have a document retention policy in place. Of that 62%, only 31% actively enforce the policy and 61% responded that fewer than half of their employees are adhering to their published retention policies. Given that 80% of corporate documents typically exist on individual hard drives, according to another CXO Research Services Group study, document retention and deletion polices are failing to account for most of an organization's documents.

Highlights of the study include: only 30% of respondents had actually implemented technology to facilitate the retention and disposal of documents across their enterprises; one-third of the companies surveyed did NOT have a document retention policy in effect; the two areas of document retention that organizations felt they were weakest were: implementing a standard document retention policy for the organization; and policy-based document disposal (destroying documents according to a standard policy).