Most of us only work at one desk. We’ve got it all there—our computer monitors, our sticky notes, our files and folders, our staplers, the pictures of our friends and family, and everything else we need to get the job done. The developers at EverEZ Systems, Ltd., hope to bring the one-desk theory to business computers with the April launch of their new software integration technologies, EverDesk Optima and EverDesk Mail.
As it’s been said, necessity is the mother of invention. The EverDesk team never set out to build a tool to organize and manage emails and documents. "We had several ongoing projects, some are related to the internet, and some are related to fundamental research in plasma physics," says EverEZ Systems president and CEO Vladimir Spirine. "Since we had people working in different offices in different places, we had to have some efficient form of communication. We decided to create a program for our own internal use. For 2 or 3 years, since we travel extensively, a lot of people saw how we worked with our office, and people got an interest in it. That’s when we decided to transform EverDesk into a commercial project."
In theory, EverDesk is fairly straightforward. When the programs start, they organize users’ desktop content—email, document folders, webmail, music, multimedia items, calendars, contacts, and spreadsheets—within a single-window dashboard. With the EverDesk Mail program, users can preview mail and have attachments and contacts automatically sorted into separate folders by project-specific keywords. Attachments are downloaded instantly and stored in separate offline folders. EverDesk Optima combines
Mail’s functionality into a multiframe dashboard with additional panes for document and network folders, music and multimedia items, calendars, and other office applications. All the content is stored on EverDesk’s servers so that users can access it from multiple computers and even from different user profiles set up in the system, as well as offline.
EverDesk isn’t necessarily looking for a userbase of highly savvy tech pros. Spirine hopes it will become a way to make daily content access simpler for all types of professionals. "I’m not a computer guru myself," says Spirine. "We were trying to make a program that’s oriented toward regular people, like most people who work with a computer—make it a natural extension of our everyday life."
According to Spirine, EverDesk has already changed the way his team approaches daily tasks. "In EverDesk, I do probably 95% of my work without leaving the interface. I read work documents; I see PowerPoints; I listen to music; I watch movies; I read all my emails here, all my documents here."
For a new product, EverDesk isn’t really all that new. It had its public debut at a DEMOfall conference in 2005. For the past 3 years, Spirine and the rest of the EverDesk team have been customizing, tweaking, and adding on a multitude of features, including advanced IMAP support for webmail applications and multilingual support. EverDesk received a patent for its technology, and Spirine says it’s the only product of its kind for consumers. "Right now, EverDesk is unique because no other product on the market handles emails and other documents and files together within the same file structure," Spirine says.
The updated versions of EverDesk Optima and EverDesk Mail will be available for purchase on the EverDesk website starting April 1. There are also "lite" versions of both applications that can be downloaded for free. Spirine says the EverDesk team will continue test-driving new features for now, with an eye on possible partnerships to increase synergy between EverDesk and the applications it organizes. Spirine thinks a web-based company such as Google might be an ideal future partner for EverDesk. "EverDesk would be a perfect companion for Gmail services," Spirine says. "Basically, if we marry their API interface with EverDesk, we could provide the perfect solution offline and online … One of our directions is to make EverDesk a little bit more Google-friendly, so people who use Gmail will benefit from using EverDesk." EverDesk isn’t trying to replace content management systems, online or off—it’s just trying to help people see their desktops in a different way.